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Making Standard Operating Procedures (SOP) for Activities in The Finance and Administration Department ALite Corporation

Tugas Akhir, 046 / 2021 / ABS
Undergraduate Theses from JBPTPPOLBAN / 2023-04-26 12:30:36
Oleh : Nanda Adisti - 185211051 (nanda.adisti.abs18@polban.ac.id)
Dibuat : 2023-04-26, dengan 4 file

Keyword : Penanganan Surat Masuk dan Keluar, Pengarsipan Dokumen, Pengajuan Dana Pembelanjaan, Rekrutmen Karyawan, Pengajuan Cuti, Standard Operating Procedure (SOP)
Subjek : Handling Incoming and Outgoing Letters, Document Archiving, Submission of Expenditure Funds, Employee Recruitment, Application for Leave, Standard Operating Procedure (SOP)

ALite Corporation mempunyai tiga departemen, satu diantaranya adalah Finance and Administration Department. Dalam melaksanakan kegiatannya, di departemen ini kerap dijumpai permasalahan seperti terlambatnya pencairan dana pembelanjaan, dokumen perusahaan hilang atau sulit ditemukan, prosedur penanganan surat masuk dan keluar belum efektif, kebutuhan karyawan baru mendadak dan pelamar tidak sesuai dengan kebutuhan, serta belum ada prosedur pengajuan cuti yang jelas. Hal ini terjadi karena belum adanya Standard Operating Procedure (SOP) tertulis yang mengatur bagaimana seharusnya suatu pekerjaan dilaksanakan. Maka, pada proyek Tugas Akhir (TA) ini penulis membuat SOP tertulis untuk mencegah dan mengatasi permasalahan yang ada. Penjelasan terkait pembuatan SOP dibahas secara rinci pada laporan ini dengan judul "Pembuatan Standard Operating Procedure (SOP) Kegiatan di Finance and Administration Department ALite Corporation". Tujuan dibuatnya SOP tertulis yaitu sebagai panduan bagi karyawan dalam melaksanakan pekerjaan agar berjalan dengan efektif, efisien, sistematis, dan konsisten. Adapun SOP yang dibuat meliputi SOP penanganan surat masuk dan keluar, pengarsipan dokumen, pengajuan dana pembelanjaan, rekrutmen karyawan, dan SOP pengajuan cuti. Teknik penyusunan SOP yang digunakan adalah teknik naratif yang disertai dengan flowchart paperwork. Seluruh SOP yang dibuat, kemudian dibukukan dalam sebuah buku pedoman SOP. Berdasarkan hasil uji coba, diketahui bahwa SOP yang dibuat mempunyai manfaat seperti dapat meminimalisir kesalahan dalam pelaksanaan pekerjaan, menghemat waktu pelaksanaan proses rekrutmen, mencegah hilangnya dokumen perusahaan, menjadikan arsip tertata dengan rapi, dan buku pedoman SOP dapat dijadikan sebagai bahan program pelatihan dan sosialisasi. Kata Kunci: Penanganan Surat Masuk dan Keluar, Pengarsipan Dokumen, Pengajuan Dana Pembelanjaan, Rekrutmen Karyawan, Pengajuan Cuti, Standard Operating Procedure (SOP).

Deskripsi Alternatif :

ALite Corporation has three departments, one of which is the Finance and Administration Department. In carrying out its activities, this department often encounters problems such as late disbursement of expenditure funds, company documents are lost or difficult to find, procedures for handling incoming and outgoing letters are not effective, the need for sudden new employees and applicants does not match their needs, and there is no proper leave application procedure. clear. This happens because there is no written Standard Operating Procedure (SOP) that regulates how a job should be carried out. So, in this Final Project (TA) the author makes a written SOP to prevent and overcome existing problems. The explanation regarding the making of SOPs is discussed in detail in this report with the title "Making Standard Operating Procedures (SOP) for Activities in the Finance and Administration Department ALite Corporation". The purpose of making a written SOP is as a guide for employees in carrying out work so that it runs effectively, efficiently, systematically, and consistently. The SOPs made include SOPs for handling incoming and outgoing letters, document archiving, filing for spending funds, employee recruitment, and SOPs for submitting leave. The SOP preparation technique used is a narrative technique accompanied by a paperwork flowchart. All SOPs that are made are then recorded in a SOP manual. Based on the test results, it is known that the SOPs made have benefits such as minimizing errors in the execution of work, saving time in the recruitment process, preventing loss of company documents, making archives neatly organized, and the SOP manuals can be used as material for training programs and socialization. Keywords: Handling Incoming and Outgoing Letters, Document Archiving, Submission of Expenditure Funds, Employee Recruitment, Application for Leave, Standard Operating Procedure (SOP).

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